Connects to

CRM•Email

Connect HubSpot to Gmail

The ultimate guide to automating HubSpot and Gmail in 2026.

15 min

Setup Time

Easy

Difficulty

Free

Cost

Start Free Integration

Prerequisites

Before you begin, make sure you have:

An active HubSpot account with admin or integration permissions

An active Gmail account with write access

A free Make.com account (sign up link above)

API keys or authentication tokens (we'll guide you through this)

15 minutes of uninterrupted time to complete the setup

Step-by-Step Setup Guide

Create Your Make.com Account

Visit Make.com's registration page and sign up for a free account. No credit card required to start. Verify your email address to activate your account.

💡 Pro Tip: Use your work email for better organization and team collaboration features.

Create a New Scenario

Once logged in, click the "Create a new scenario" button in your Make.com dashboard. A scenario is Make.com's term for an automated workflow.

Connect HubSpot as Trigger

Click the + button to add your first module. Search for HubSpot and select it. Choose a trigger event (e.g., "Watch New Records", "Watch Updates", or "On New Event").

→Click "Add" next to the connection field to authenticate

→Follow the OAuth flow to grant Make.com access to HubSpot

→Select which data or events you want to monitor

Add Gmail as Action

Click the + button after your HubSpot module. Search for Gmail and select it. Choose an action (e.g., "Create Record", "Update Item", or "Send Message").

→Connect your Gmail account using the same authentication process

→Map fields from HubSpot to Gmail by clicking the field inputs

→You'll see available data from HubSpot in a dropdown menu

Map Data Between Apps

This is where the magic happens! Click on each field in your Gmail module to map data from HubSpot. Make.com will show you all available fields from the previous step.

Common field mappings:

Name/Title fields → Name/Subject in destination

Description/Content → Body/Notes in destination

Timestamps → Created Date or Updated Date

User/Owner → Assignee or Contact fields

Test Your Integration

Before going live, always test! Click "Run once" at the bottom of the scenario builder. Make.com will execute your workflow with real data.

✓Check that data appears correctly in Gmail

✓Verify all field mappings are accurate

✓Look for any error messages in the execution log

Activate & Monitor

Once testing is successful, toggle the "Scheduling" switch to ON. Your integration is now live and will run automatically!

🎉 Congratulations!

Your HubSpot to Gmail integration is now active. Monitor the execution history tab in Make.com to see real-time activity and catch any issues early.

Real-World Use Cases

Here are specific, actionable ways teams are using this HubSpot + Gmail integration:

Sync HubSpot customer data with Gmail to prevent data silos

Trigger Gmail actions when HubSpot contact properties change

Export HubSpot reports to Gmail for analysis and visualization

Pro Tips & Best Practices

💡

Start with one workflow:

Don't try to automate everything at once. Pick your most time-consuming manual task first.

🔒

Use filters wisely:

Add filters in Make.com to process only relevant data (e.g., only high-priority items, specific tags, or date ranges).

📊

Monitor regularly:

Check your scenario execution history weekly to catch errors and optimize performance.

⚡

Mind the rate limits:

Both HubSpot and Gmail have API rate limits. Space out operations if processing large volumes.

🎯

Use error handlers:

Add error handling modules to your scenario to get notified when something goes wrong instead of silent failures.

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